In a context where speed, accuracy, and transparency are essential for financial sustainability, we designed and implemented an AI-based solution that radically transformed Wolford’s accounts payable management.
The solution is highly flexible, ensuring efficiency, control, and traceability at every operational stage. Following the successful pilot in Italy and Austria, the system is now ready to be scaled globally, delivering a significant and lasting business impact.
From Email to Decision: End-to-End Automation
The solution automates the entire invoice acquisition and management process, starting from email inbox monitoring. Powered by Automyo and MyBiros Intelligent Document Processing, the system identifies relevant messages, extracts attached PDFs, and processes them according to domain-specific semantic rules—without human intervention. This results in a drastic reduction in errors, document loss, and processing times.
Advanced Data Recognition
Documents are processed through an advanced data extraction system capable of automatically identifying key information such as invoice number, headers, and amounts. These data points are then routed to the appropriate teams for approval, simplifying the entire accounting process with higher precision and speed.
Smart Integration with Enterprise Systems
Through dedicated APIs, the platform integrates with Wolford’s IGS ERP, enabling direct invoice management (create, edit, delete) within the approval workflow. This integration ensures semantic consistency and operational integrity across enterprise tools, reducing errors and accelerating processing times.
Finance Dashboard & Cash-Out Management
One of the most innovative features is the Account Payable Timeline, an interactive dashboard that provides a clear view of upcoming invoice deadlines, divided into approved and pending. Users can filter by date, status, and priority, improving financial planning and fostering proactive payment management. This tool also optimizes cash-flow planning and ensures operational transparency for the Finance team.
Secure Access, Dynamic Roles & Smart Reporting
Each team has personalized access to information based on their role, ensuring both security and clarity in collaboration. Managers receive daily and weekly email reports automatically generated to track approvals and cash-flow status. This supports timely, data-driven decision-making.
With its modular architecture and operational efficiency, the solution is now ready to be adopted across all of Wolford’s international branches, enabling integrated, automated, and transparent financial management on a global scale.